Open Board Meeting Minutes

Chairperson                   Art                              Date          07/21/24   Time: 01:35pm

Board Members Present:     Mike – Art – Stephan – E – Sally – Mickey

Hall Rep’s Present: Donna – Melissa

Let us open the meeting with the Serenity Prayer.

  1. Trusted Service Reports

Treasure       E           (A Copy is available at the Hall) A motion was made to accept financial report – All present agreed

Gross Contributions $                                          

Total Expenses          $                                          

Net Contributions     $                                          

Reserve (Sav.)            $                                         

Checking                      $                                          

  • Misc. Reports
  • Stephan reported that light fixtures have new ballast replaced and landlord replaced bathroom fan. It was noted that a member donated a new water filter for the coffee bar.
  • Mickey – All supplies and Books are well stocked.
  • Sally has resigned as Event Coordinator
  •                                                                                 
  • Old Business
  • Furniture – It was voted that the Hall would investigate replacing the couch and 2 chairs with a cleanable fabric type fabric. Mickey will be looking into some options. – WIP
  • Hall Schedule Format – It was voted that the Hall schedule would be updated to reflect a more comprehensive structure of the meeting information for easier navigation. Sally – Completed
  • Year End Financial Report – It was discussed that graphs are not always needed at some of the meetings, however for quarterly and year end reports a breakdown by categories would more beneficial to the group representatives to take back to there respective groups. E noted that this could be done as needed with the software we have. E – Completed
  • Hall Cleaning – Ongoing
  • Marathon Meetings – Will be discussed and planned at the next Open Board Meeting on Nov. 2nd. 2024
  • Pamphlets – Pamphlets can be obtained at N/C from the Service Center on Mayhew. Generally, each group’s literature rep. would be responsible for the stocking the needed the pamphlet’s they require. Other than that, the pamphlets that are on the tables and racks are taken care of by a Board Member. If anyone sees that those are low they can talk with Rosie. – Closed
  • QR code payment/purchasing system. This would be so that groups can but books, chips, coffee and even pay rent. currently our Bank is not set up yet for what our requirements are and we as the Hall need to evaluate how this would be monitored. On-Hold

  • New Business
  • Carpets to be cleaned, date TBD

Motion to Close by   Mike   at 02:12pm

Responsibility Statement

Next meeting   Saturday, November  2nd 2pm-3pm