Open Board Meeting Minutes

Chairperson                   Art                              Date          04/20/24   Time: 02:30pm

Board Members Present:     Mike – Art – Stephan – E – Sally

Hall Rep’s Present: Michele R. – Les – Rudy – Robert – Lawrence

Let us open the meeting with the Serenity Prayer.

  1. Trusted Service Reports

Treasure       E           (A Copy is available at the Hall)

Gross Contributions $                                          

Total Expenses          $                                          

Net Contributions     $                                          

Reserve (Sav.)            $                                         

Checking                      $                                          

  • Misc. Reports
  • None                                                                                      
  • Old Business
  • H & I cans – We as the Board Members have no responsibility/management of the H&I cans that are stored in the back room. If you would like to store your can there we would suggest that the contribution, be collected by the Groups H&I Rep. at the end of each meeting.
  • Furniture – It was voted that the Hall would investigate replacing the couch and 2 chairs with a cleanable fabric type fabric. Mickey will be looking into some options. – WIP
  • Hall Schedule Format – It was voted that the Hall schedule would be updated to reflect a more comprehensive structure of the meeting information for easier navigation. Sally – Completed
  • Year End Financial Report – It was discussed that graphs are not always needed at some of the meetings, however for quarterly and year end reports a breakdown by categories would more beneficial to the group representatives to take back to there respective groups. E noted that this could be done as needed with the software we have. E – WIP

  • New Business
  • Stephan – Asked to know what the status on the Hall getting a QR code payment/purchasing system. This would be so that groups can but books, chips, coffee and even pay rent. The Hall has found that the Bank is not set up yet for what our requirements are and we as the Hall need to evaluate how this would be monitored. TBD
  • Leslie – Inquired as to how are Pamphlets obtained for her meeting, does the Hall provide them? Pamphlets can be obtained at N/C from the Service Center on Mayhew. Generally, each group’s literature rep. would be responsible for the stocking the needed the pamphlet’s they require. Other than that, the pamphlets that are on the tables and racks are taken care of by a Board Member. If anyone see’s that those are low they can talk with Rosie.
  • Michele R. – Inquired if the Hall will be having any future events. The Hall answered, The Marathon meetings will occur as usual, all other events are to be determined. WIP
  • Hall Cleaning – Volunteers are needed and can contact Stephan for additional information. A maintenance schedule was proposed. WIP

Motion to Close by   Mike   at 02:58pm

Responsibility Statement

Next meeting   Saturday July 20th 2:30pm to 3:30pm